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    School Event Rentals & Entertainment

    Orlando Amusements brings excitement to Central Florida schools through professional inflatable rentals perfect for field days, grade-level celebrations, PTA fundraisers, and special events. After serving hundreds of Orange and Seminole County schools, we understand educational environments, approval processes, safety standards, and the unique needs that make school events successful.

    Whether you're planning an end-of-year field day for 300 students, a grade-level reward party, a teacher appreciation celebration, or a major PTA fundraiser, we provide the equipment, expertise, and professional service that makes your event memorable while meeting your administrative requirements.

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    Why Schools Choose Orlando Amusements

    Educational institutions have specific needs that general party rental companies often don't understand. Our specialized approach addresses what matters to schools.

    We Understand Educational Requirements

    Administrative approval processes

    Schools navigate complex approval hierarchies involving principals, PTAs, district offices, and facility managers.

    We provide all documentation needed—certificates of insurance, safety protocols, equipment specifications, vendor contracts—streamlining your approval journey from initial planning through final sign-off.

    Budget consciousness

    School budgets face constant pressure.

    PTA funds support numerous initiatives, and field day budgets must stretch to serve all students.

    We work within educational budget realities, offering transparent pricing, nonprofit discounts, and equipment combinations maximizing impact while respecting financial constraints.

    Facility protection standards

    School properties require careful treatment.

    Gymnasium floors need protection, playgrounds have specific usage rules, and facility managers rightfully scrutinize any outside equipment.

    Our floor protection systems, proper setup procedures, and facility-respecting practices meet or exceed school requirements throughout Central Florida.

    Safety as priority

    Educational institutions hold the highest safety standards.

    Our commercial-grade equipment, professional installation, comprehensive safety briefings, and active supervision support align perfectly with school expectations.

    We take safety as seriously as you do.

    Liability documentation

    Schools require proper insurance coverage and documentation.

    Our comprehensive liability insurance, immediate certificate issuance, and professional operational standards provide the coverage and documentation your administration needs for approval.

    Experience Serving Central Florida Schools

    Hundreds of successful school events

    We've delivered field days, grade parties, PTA carnivals, teacher appreciation events, reading reward celebrations, and end-of-year festivities throughout Orange and Seminole Counties.

    We proudly support diverse school communities with well-organized, engaging events of all sizes.

    Elementary, middle, and high schools

    Experience across all grade levels means we understand developmental differences affecting equipment selection.

    What excites kindergarteners differs dramatically from what engages eighth graders—we know these distinctions.

    Public and private schools

    Whether you're a public district school navigating board policies or a private academy with specific values, we've worked within your framework successfully.

    We adapt our planning and execution to meet each school’s policies, expectations, and event goals.

    Title I and diverse communities

    Experience serving schools across socioeconomic spectrums means we understand varying budget realities and work to make quality entertainment accessible.

    We help schools get the most impact from every dollar.

    Large-scale event logistics

    Events serving 200-600 students require different approaches than backyard parties.

    Our equipment selection, setup strategies, rotation scheduling support, and volunteer coordination accommodate institutional scale.

    Professional Service Standards

    Certificate of insurance provided

    Required by virtually every school, provided automatically within 48 hours at no charge, listing your school as additional insured.

    Purchase orders accepted

    Approved schools can book using POs rather than credit cards, accommodating your financial procedures.

    Background-checked staff

    Delivery crews undergo appropriate screening for school campus access.

    Documentation available upon request.

    Flexible booking timelines

    Book 3-6 months ahead (common for school planning) with provisions for date changes as details solidify.

    Dedicated support

    Speak with staff experienced in school events who understand educational constraints, approval timelines, and facility requirements.

     

    Types of School Events We Serve

    Different school occasions have distinct entertainment needs. Understanding event types helps you select appropriate equipment.

    Elementary School Field Days

    The classic end-of-year celebration where entire schools (or grade levels) spend half or full days rotating through activity stations. Field days mark the school year's conclusion with physical activity, friendly competition, and pure fun.

    Typical format: Classes rotate through multiple stations on timed schedules (15-20 minutes per station). Activities range from very active (inflatables, relay races) to moderately active (carnival games) to rest periods (snacks, water breaks).

    Equipment that works best:
    • Multiple bounce houses (different sizes for K-2, 3-5 separation)
    • Obstacle courses (two lanes allowing head-to-head class races)
    • Carnival game stations (6-10 different games creating varied activities)
    • Concession machines (popcorn, snow cones maintaining energy throughout long events)
    • Tents (shade for rest areas, Florida sun protection)
    • Tables and chairs (rest zones, water stations, organization)
    Space needs: School fields, large playgrounds, or parking lots with 100x100 feet minimum for elementary field days serving 150-300 students.

    Timing considerations: Half-day (3 hours) or full-day (5-6 hours) events, typically scheduled in late April or May before testing ends but while weather is still manageable.

    Volunteer requirements: Parent volunteers supervise each station. Typical elementary field days need 8-12 volunteers rotating through shifts.

    Middle School Events & Celebrations

    Pre-teens need more challenging equipment or they'll dismiss everything as "for little kids." Middle school events—whether end-of-year celebrations, reward days, or grade-level parties—require equipment commanding respect from this critical age group.

    Typical format: Either rotation-based like elementary field days or open-access carnival style where students move freely among multiple attractions during extended timeframes (3-4 hours).

    Equipment that works best:
    • Large bounce houses and combo units (standard units feel babyish to 7th graders)
    • Extended obstacle courses (40–60 feet with genuine challenge)
    • Water slides (35+ feet—impressive size matters to this age)
    • Interactive competitive games (jousting, battle beam, sports challenges)
    • Carnival games (competitive elements appeal to developing instincts)
    • Substantial concessions (bigger appetites, more food interest than elementary)
    Space needs: 120x120 feet minimum for 150-400 students, often utilizing both fields and parking lots.

    Timing considerations: Later school day works better (11 AM-2 PM or 12 PM-3 PM) accommodating middle school schedules while avoiding worst afternoon heat if outdoors.

    Supervision: Middle schoolers need less intensive supervision than elementary but still require adults present. School staff plus parent volunteers typically handle supervision.

    High School Events

    Teenagers need genuinely impressive equipment and sophisticated event atmosphere or they simply won't participate. High school events—whether senior celebrations, club fundraisers, or school-wide activities—require scale and challenge matching teenage expectations.

    Typical format: Open-access events during extended timeframes (4-6 hours), often incorporating competitive tournaments on obstacle courses alongside free-access attractions.

    Equipment that works best:
    • Giant water slides (40+ feet, Instagram-worthy and impressive enough for teens)
    • Dual obstacle courses (allows tournament brackets and grade-level competitions)
    • Competitive interactive games (multiple battle beams, jousting, and sports challenges)
    • Extensive carnival midway (8 to 10 games that create a true festival atmosphere)
    • Premium concessions (more variety and better quality than elementary events)
    Space needs: 150x150 feet minimum for 300-600 students, requiring large fields or parking lots.

    Timing considerations: Afternoon or evening events work best. Some high schools successfully host evening events (5-9 PM) with proper lighting, creating social atmosphere teens prefer.

    Supervision: Lighter supervision acceptable with mature students, but adults still must be present and equipment rules enforced.

    Grade-Level Parties & Classroom Celebrations

    Smaller, more intimate celebrations for individual grades, grade clusters (K-2, 3-5), or even individual high-performing classes receiving reward parties.

    Typical format: 2-3 hour parties during or after school serving 30-100 students depending on grade size.

    Equipment that works best:
    • One large bounce house or combo unit (serves as the main centerpiece entertainment)
    • Compact obstacle course (added only if space and budget allow)
    • 3 to 4 carnival games (provides variety without overwhelming small groups)
    • One or two concession machines (popcorn and snow cones are popular favorites)
    • Tent and seating (keeps the event organized in a smaller space)
    Space needs: 50x60 feet minimum, often fitting on portions of playgrounds or smaller field areas.

    Timing considerations: During school day (morning or afternoon), immediately after school (3-5 PM), or occasional weekend timing.

    Ideal for: End-of-year celebrations, reading achievement rewards, behavior incentive parties, grade-specific field trips alternative.

    PTA Fundraisers & School Carnivals

    Major fundraising events open to entire school communities—students, families, and often broader neighborhoods—generating revenue through ticket sales, game fees, or entry charges.

    Typical format: Evening or weekend events (4-6 hours) with comprehensive carnival atmosphere. Multiple activity zones, extensive game midways, food services, and family-friendly entertainment throughout.

    Equipment that works best:
    • If family-inclusive: Mix of child equipment (for teachers’ kids) plus adult-appropriate attractions
    • If adults-only: Focus on competitive team-building equipment (obstacle courses, interactive games)
    • Relaxed atmosphere: Ample seating, shade, comfortable environment emphasizing appreciation
    Space needs: Varies by staff size—50x50 feet minimum for smaller staffs to 100x100 feet for large schools with many attendees.

    Timing: After school hours or weekend timing when teachers aren't in work mode. Some schools host during planning days when students aren't present.

    Back-to-School Events & Open Houses

    Beginning-of-year celebrations welcoming students back, introducing families to schools, or creating excitement for the new academic year.

    Typical format: Evening events (5-8 PM) before or during first week of school. Open-house style where families visit classrooms and participate in community activities.

    Equipment that works best:
    • 2 to 3 bounce houses (various sizes for K to 12 schools)
    • Carnival games (welcoming and accessible to all ages)
    • Concessions (creating a festival atmosphere)
    • Comfortable gathering spaces (tents and seating for socializing)
    Space needs: 80x80 feet minimum, often in front areas visible to arriving families.

    Timing: Pre-school-year timing means avoiding extreme August heat. Evening events or morning weekend events work best.

    Goals: Creating welcoming atmosphere, building community, generating excitement for school year.

    Reading Rewards & Achievement Celebrations

    Incentive parties celebrating academic achievements—reading goals met, standardized test preparation completion, honor roll recognition, or perfect attendance.

    Typical format: Shorter celebrations (1-2 hours) during school day for students who achieved specific goals, typically smaller groups (20-75 students).

    Equipment that works best:
    • One bounce house (reward party centerpiece)
    • 2 to 3 carnival games (variety for smaller groups)
    • Concession machine (special treat reinforcing the reward nature)
    • Simple setup (does not require massive production)
    Space needs: 40x50 feet minimum, often accommodated in smaller playground areas or multi-purpose spaces.

    Value: Reinforces achievement culture, provides tangible reward motivating students toward goals
     

    Recommended Equipment by School Event Type

    Understanding which equipment suits different events helps you plan effectively.

    For Elementary Field Days

    Core entertainment:
    • Small bounce house (for K-1 students, safe, age-appropriate, gentle bounce)
    • Standard bounce house (for 2-3 students, classic middle-elementary choice)
    • Large bounce house (for 4-5 students, maximum capacity for upper elementary)
    • Obstacle course (compact to standard, competitive racing and class vs. class)
    Activity variety:
    • Carnival game stations (6-10 games including ring toss, basketball, bean bag toss, football throw, tin can alley, duck pond)
    • These games require less supervision intensity than inflatables and provide rest from very active bouncing
    Essentials:
    • Concession machines (popcorn and snow cones, energy maintenance and crowd-pleasers)
    • Tents (multiple 20x20 tents, shade is non-negotiable for outdoor Florida field days)
    • Tables and chairs (rest areas, water stations, volunteer bases, organization)
    Obstacle Courses Bounce Houses Carnival Games

    For Middle School Events

    Core entertainment:
    • Large bounce houses or combo units (size matters, standard units feel juvenile)
    • Extended obstacle courses (40-60 feet, genuine challenge commands respect)
    • Water slides (30-35 feet, summer events benefit enormously)
    Competitive elements:
    • Interactive games (jousting arena, battle beam, sports challenges)
    • These create structured competition appealing to middle school competitiveness
    Support:
    • Carnival games (6-8 games, variety accommodating different energy levels)
    • Enhanced concessions (more options like nacho cheese and hot dogs beyond popcorn)
    • Tents and seating (middle schoolers need gathering spaces between activities)
    Combo Units Interactive Games Water Slides

    For High School Events

    Core entertainment:
    • Giant water slides (40+ feet, impressive scale essential for teen engagement)
    • Dual obstacle courses (tournament capability and competitive racing)
    • Multiple interactive games (variety that prevents boredom)
    Event atmosphere:
    • Extensive carnival midway (10+ games creating a true festival environment)
    • Premium concessions (full lineup including hot dogs, nacho bar, and more variety)
    • Professional infrastructure (multiple tents, ample seating, organized layout)
    Water Slides Obstacle Courses Interactive Games

    For PTA Fundraisers

    Maximize attractions:
    • Multiple bounce houses (4-6 units, prevents bottlenecks and serves families simultaneously)
    • Water slides and obstacle courses (major draws that justify admission pricing)
    • Extensive carnival game midway (12-15 stations creating per-game revenue opportunities)
    Revenue generation:
    • Complete concession setup (food sales supplement ticket revenue)
    • Professional appearance (scale and organization justify pricing structure)
    • Photo opportunities (impressive equipment creates shareable moments)
    All Categories

    For Smaller Events (Grade Parties, Rewards)

    Focused entertainment:
    • One quality bounce house or combo unit (centerpiece that doesn't overwhelm budget)
    • 2-4 carnival games (variety without excessive setup)
    • One concession machine (special treat making the event feel celebratory)
    • Basic infrastructure (tent, tables, and chairs creating an organized space)
     

    Grade-Level & Age Considerations

    Different ages need different equipment. Understanding developmental stages improves event success.

    Primary Grades (K-2)

    Developmental characteristics: Young children have limited attention spans, tire quickly, and vary widely in physical confidence. Some kindergarteners have never used inflatables before.

    Equipment considerations:

    • Smaller bounce houses (less overwhelming, easier entry, gentler bounce)
    • Simple carnival games (duck pond and bean bag toss with uncomplicated rules)
    • Lower capacity limits (fewer children per unit to prevent overwhelm)
    • Extra supervision (young children need more adult presence)

    Safety emphasis: Primary students benefit enormously from age separation. Don't mix kindergarteners with fifth graders—size and strength differences create collision risks.

    Best equipment: Small bounce houses, simple carnival games, gentle obstacle course elements

    Upper Elementary (3-5)

    Developmental characteristics: More confident physically, enjoy competition, can follow complex rules, have longer attention spans.

    Equipment considerations:

    • Standard to large bounce houses (can handle bigger units and more participants)
    • Obstacle courses (competitive racing appeals tremendously to this age)
    • Varied carnival games (can handle more complex games like basketball and football toss)
    • Water slides (if warm weather, a huge hit with this age group)

    Social dynamics: Grades 3-5 start caring about "coolness." Equipment needs to feel exciting, not babyish. Theming becomes less important; size and challenge matter more.

    Best equipment: Standard bounce houses, obstacle courses, water slides, competitive carnival games

    Middle School (6-8)

    Developmental characteristics: Self-conscious, peer-focused, dismissive of "little kid" stuff, increasingly competitive, wide physical development range within grades.

    Equipment considerations:

    • Large equipment only (standard bounce houses get eye-rolls from 8th graders)
    • Competitive elements essential (tournaments, racing, and challenges maintain engagement)
    • Visual impressiveness matters (equipment needs to photograph well for social media)
    • Variety crucial (single attractions bore quickly and multiple options are needed)

    Social dynamics: Middle schoolers care intensely about peer perception. Equipment must feel age-appropriate. Water slides, obstacle courses, and interactive competitive games work beautifully. Plain bounce houses without competitive elements feel juvenile.

    Best equipment: Large combo units, extended obstacle courses, big water slides, jousting/battle beam.

    High School (9-12)

    Developmental characteristics: Need genuinely impressive equipment or won't participate, enjoy structured competition, care about social atmosphere more than elementary kids, physically capable of handling intense equipment.

    Equipment considerations:

    • Impressive scale required (giant water slides, long obstacle courses, and multiple game options)
    • Tournament capability (competitive brackets on dual obstacle courses create structure)
    • Social spaces important (teens socialize between activities and need comfortable gathering areas)
    • Professional appearance matters (setup and organization should feel like a real event, not a kids’ party)

    Engagement strategy: High school events succeed when equipment commands respect. One impressive giant water slide works better than three mediocre bounce houses. Focus on quality over quantity.

    Best equipment: Giant water slides (40+ feet), dual obstacle courses for tournaments, competitive interactive game collections

     

     

    Seasonal Considerations for School Events

    Florida's seasons dramatically affect outdoor school event planning.

    Spring Events (March-May)

    Peak school event season: End-of-year celebrations, field days, and reward parties cluster in April and May after standardized testing concludes.

    Weather characteristics:

    • Beautiful temperatures (70-85°F, perfect for outdoor events)
    • Increasing afternoon thunderstorm probability (by late May)
    • Generally manageable heat (not yet brutal summer intensity)
    Equipment recommendations:
    • Dry inflatables work perfectly (bounce houses, obstacle courses, and combo units)
    • Water slides optional (nice but not essential in spring temperatures)
    • Tents recommended (sun protection becomes more important as the season progresses)

    Booking urgency: March-May is our absolute busiest season. Schools booking for late April or May should reserve 6-8 weeks minimum—preferably 3+ months ahead—to ensure equipment availability.

    Summer Events (June-August)

    Limited school events: Most occur in June before schools close or in August as schools reopen.

    Weather characteristics:

    • Hot temperatures (90-95°F daily highs)
    • High humidity (oppressive conditions)
    • Daily afternoon thunderstorms (highly predictable)
    • Morning timing essential (best choice for outdoor events)

    Equipment recommendations:

    • Water slides become essential (dry-only events are uncomfortable in summer heat)
    • Tents non-negotiable (sun exposure is dangerous without shade)
    • Snow cone machines (cooling refreshment is critical)
    • Morning timing (schedule events from 8 AM to 12 PM to avoid afternoon heat and storms)

    Best timing: Early morning field days (8-11 AM) or indoor gymnasium events bypass summer weather challenges entirely.

    Fall Events (September-November)

    Back-to-school season: Welcome-back celebrations and fall festivals occur September through October.

    Weather characteristics:

    • Still warm through September (85-90°F)
    • Beautiful October through November (75-85°F)
    • Reduced afternoon storm probability (more predictable conditions)
    • Comfortable outdoor event conditions (ideal for longer celebrations)

    Equipment recommendations:

    • All equipment works well (comfortable temperatures for any inflatable type)
    • Water slides remain popular (through September when temperatures are still warm)
    • Fall festival themes (harvest themes and autumn decorations coordinate beautifully)

    Advantage: Fall offers some of Florida's best weather for outdoor events—warm but not oppressive, fewer storms, beautiful days.

    Winter Events (December-February)

    Rare school events: Most schools don't host outdoor events during winter months due to holiday breaks and academic focus.

    Weather characteristics:

    • Mild temperatures (60-75°F typical)
    • Occasional cold fronts (brief periods in the 40s-50s)
    • Minimal rain probability (stable outdoor conditions)
    • Generally excellent outdoor conditions (ideal for events)

    Equipment recommendations:

    • Dry inflatables ideal (bounce houses and obstacle courses work perfectly in cooler weather)
    • Water slides unpopular (temperatures are usually too cool for water activities)
    • Less sun concern (sun protection still wise but less critical than summer)

    Opportunity: Schools with winter events face less competition for rental equipment and often enjoy perfect weather.

     

    Our School Event Process

    Understanding our process helps you plan timeline and know what to expect.

    Step 1: Initial Contact
    (3-6 Months Before Recommended)

    Reach out to us:

    • Call (407) 970-0253 during business hours
    • Email (insert email) with your event details
    • Browse our complete inventory (to explore available options)

    Information to provide:

    • Event type (field day, grade party, PTA carnival, etc.)
    • Approximate date (and backup date if flexible)
    • Expected student or attendee count
    • Grade levels or age ranges
    • Available space (field, playground, parking lot, gymnasium)
    • Budget range (helps us recommend the appropriate scale)

    What we'll discuss:

    • Equipment options (matched to your event type and ages)
    • Space requirements and layout planning
    • Pricing and nonprofit discount
    • Timeline for approvals
    • Required documentation

    Step 2: Equipment Selection & Quote

    We provide a detailed proposal including:

    • Recommended equipment list with descriptions
    • Space requirements and setup location planning
    • Pricing with nonprofit discount applied
    • Terms, policies, and important information
    • Available dates confirming your preferred date

    Customization:

    • Adjust equipment selections based on your feedback
    • Modify quantities or substitute items
    • Refine until the proposal meets your needs

    Timeline:

    • Quotes provided within 24 hours of initial contact
    • Valid for 30 days to allow time for your approval process

    Step 3: Administrative Approvals

    Documentation we provide:

    • Certificate of insurance (listing your school as additional insured, provided within 48 hours)
    • Safety protocols (written supervision guidelines and capacity limits)
    • Equipment specifications (dimensions, power requirements, anchoring methods)
    • Vendor contract or agreement (if required by your district or administration)

    Your approval process:

    • Navigate principal, PTA board, district, and facility manager approvals
    • We remain available for questions
    • Additional information or meeting attendance available if helpful

    Purchase orders: Once approved, schools can book using PO numbers rather than credit cards, accommodating institutional purchasing procedures.

    Step 4: Booking Confirmation

    Secure your date:

    • Confirm booking with deposit or purchase order
    • Receive detailed confirmation email
    • Equipment reserved exclusively for your date

    Refinement period:

    • Finalize exact equipment selections as the event approaches
    • Make quantity adjustments as plans solidify
    • Free one-time date change if needed (courtesy)

    Step 5: Event Preparation
    (2-4 Weeks Before)

    Detail coordination:

    • Confirm delivery logistics (timing, access routes, setup locations)
    • Provide gate codes, parking information, and facility manager contacts
    • Discuss power access and any special facility requirements
    • Finalize volunteer coordination plans

    Volunteer preparation:

    • We provide written supervision guidelines for parent volunteers
    • Explain operation procedures for each equipment type
    • Answer questions about safety rules and capacity limits

    Weather monitoring:

    • Review forecast 5-7 days before the event
    • Discuss backup plans (indoor alternatives and rain dates)
    • Review our Weather Policy

    Step 6: Final Confirmation
    (24-48 Hours Before)

    Delivery confirmation:

    • Receive call or email confirming delivery window
    • Final weather assessment
    • Last-minute questions addressed

    Event day preparation:

    • Unlock gates along access routes
    • Clear setup areas of equipment, vehicles, and debris
    • Test electrical outlets if inflatables require power
    • Have volunteer assignments ready

    Step 7: Event Day Delivery & Setup

    Professional arrival:

    • Uniformed crew arrives in commercial vehicles
    • Parks in designated area (typically near setup location)
    • Begins transport to exact setup spots

    Setup process:

    • Position equipment per your layout specifications
    • Professional anchoring (stakes for grass, weights for pavement)
    • Gymnasium floor protection if indoor setup
    • Complete inflation and safety testing

    Comprehensive walkthrough:

    • Operation instructions for each equipment type
    • Safety rules and capacity limit explanations
    • Emergency procedures
    • Answering all questions before departure

    Timing: Setup typically completes 1-2 hours before event start, giving you time for final preparations.

    Step 8: Event Support

    During your event:

    • Phone support available at (407) 970-0253
    • Troubleshooting assistance if questions arise
    • Weather guidance if conditions change unexpectedly

    You're in control:

    • Your volunteers supervise equipment
    • You manage event flow and scheduling
    • We’re backup support if needed

    Step 9: Professional Pickup

    After your event:

    • Crew returns at the agreed time
    • Complete deflation and breakdown
    • Equipment removal from your property
    • Site cleanup and restoration

    No work required from you:

    • Do not deflate equipment (we handle this)
    • You do not need to be present unless preferred
    • Ensure the area remains accessible during the pickup window

    Post-event contact:

    • Check-in to ensure satisfaction
    • Address any feedback or concerns
    • Discuss future event needs
    • Build an ongoing relationship for annual events
     

    Safety Standards & Requirements

    Schools prioritize safety above all else. Our standards align with educational expectations.

    Commercial Equipment Standards

    ASTM F24 compliance: All inflatables meet American Society for Testing and Materials standards for inflatable amusement devices—the industry benchmark for commercial equipment.

    Florida state regulations: Complete compliance with state requirements governing inflatable amusement devices.

    Regular professional inspections: Commercial equipment undergoes systematic inspection and maintenance schedules exceeding consumer-grade equipment.

    Professional-grade construction:
    • Heavy-duty 18-22 oz vinyl (vs. 12-15 oz for consumer models)
    • Reinforced seams with commercial stitching
    • Proper safety netting preventing falls
    • Fire-resistant, lead-free materials
    • Engineered anchor points for secure installation

    Professional Installation & Setup

    Trained installation crews:
    • Understand proper anchoring for various surfaces
    • Know correct spacing and clearance requirements
    • Verify level placement and stability
    • Test all equipment before declaring it ready
    Facility protection:
    • Gymnasium floor padding (meets school district requirements)
    • Careful setup that respects property
    • Access route planning to minimize impact
    • Cleanup procedures restoring sites to original condition
    Setup verification:
    • Complete safety inspection before crew departure
    • Verification that all anchor points are secure
    • Confirmation that electrical connections are safe
    • Testing that equipment inflates and operates properly

    Supervision & Operation Safety

    Written guidelines provided:
    • Capacity limits clearly posted on each unit
    • Age restrictions and separation guidance
    • Safety rules for participants
    • Emergency shutdown procedures
    Volunteer training:
    • Verbal walkthrough with the school event coordinator
    • Written instructions for each equipment type
    • Explanation of capacity enforcement
    • Discussion of weather monitoring
    Active supervision required:
    • Adult must actively supervise all inflatables at all times
    • Not passive presence, engaged attention required
    • Immediate rule enforcement
    • Capacity limit monitoring
    Detailed information: Inflatable Safety Guide

    Weather Safety Protocols

    Lightning protocol (critical):
    • Evacuate inflatables immediately at the first lightning sighting
    • Unplug all blowers
    • Wait 30 minutes after the last observed lightning before resuming
    • Non-negotiable for electrical safety
    High wind considerations:
    • Properly anchored equipment handles normal wind (10-20 mph)
    • Monitor for increasing winds (25-30 mph)
    • Deflate if sustained winds exceed 30 mph
    • Our crew anchors equipment for expected conditions
    Heat safety:
    • Provide shade, water, and rest areas
    • Schedule breaks during extended events
    • Monitor students for signs of heat exhaustion
    • Morning timing helps avoid the worst summer heat
    Complete weather guidance: Weather & Cancellation Policy

    Insurance & Liability

    Our insurance coverage:
    • $1-2 million general liability coverage
    • Workers' compensation for all crew members
    • Commercial vehicle insurance
    • Equipment coverage
    Certificate of insurance:
    • Provided free within 48 hours
    • Lists your school as additional insured
    • Meets typical district insurance requirements
    • No fees or complications
    Liability clarification:
    • We're responsible for equipment defects and installation failures
    • Schools responsible for supervision during events
    • Standard industry practice and rental agreement terms
    • Detailed in our Rental Guide

    Nonprofit School Discount

     

    Orlando Amusements offers automatic nonprofit discounts to schools and educational organizations, acknowledging budget constraints and community service missions.
     

    Qualification:
    • Public schools (district or charter)
    • Private schools with 501(c)(3) status
    • PTA/PTO organizations
    How it works:
    • Discount applied automatically at booking
    • Provide school documentation or tax-exempt certificate
    • Applies to equipment rental costs
    • Combined with package discounts for maximum savings

    Contact us for current nonprofit pricing: (407) 970-0253)

    Booking & Planning Timeline

    3-6 months before event:

    • Ideal booking window for major events
    • Contact us to discuss equipment and pricing
    • Obtain quote for approval process
    • Begin administrative approvals

    6-8 weeks before event:

    • Minimum booking window for spring (our busiest season)
    • Still achievable for most other times of year
    • Complete administrative approvals
    • Confirm booking with deposit or PO

    2-4 weeks before event:

    • Finalize equipment selections
    • Confirm delivery logistics
    • Coordinate volunteer assignments
    • Monitor weather forecasts

    1 week before event:

    • Final confirmation call
    • Address last-minute questions
    • Review contingency plans

    Event day:

    • Be available during delivery window
    • Enjoy your successful event!
     

    Related Event Planning Resources

    Planning different types of events?

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    Important information

    Browse equipment

     

    Frequently Asked Questions

    Q.How far in advance should we book for field day?
    A.
    Book 6-8 weeks minimum for April or May field days (our busiest season), ideally 3-4 months ahead. Fall field days can book 4-6 weeks ahead with better availability.
    Q.Do you provide certificates of insurance?
    A.
    Yes, automatically and free of charge. Provided within 48 hours of request, listing your school as additional insured. This meets typical district requirements.
    Q.Can we use purchase orders instead of credit cards?
    A.
    Yes! Approved schools can book using POs. Contact us to initiate approval—typically 3-5 business days for new schools.
    Q.What if our field day gets rained out?
    A.
    Severe weather (tornado warnings, severe thunderstorm warnings) qualifies for free rescheduling or refunds. Regular rain doesn't automatically qualify. Review our Weather Policy and consider establishing rain dates during booking.
    Q.Do you set up in gymnasiums?
    A.
    Yes! Indoor setup provides weather insurance. We provide floor protection meeting school requirements ($25 fee for padding). Many schools book outdoor events with gymnasium backup plans.
    Q.Can parent volunteers supervise the equipment?
    A.
    Yes! We provide comprehensive instructions and training. Active adult supervision is required—volunteers handle this perfectly with our guidance.
    Q.What's included in rental pricing?
    A.
    Professional delivery, complete setup and installation, safety briefing and instructions, all necessary equipment (blowers, stakes, anchors), pickup and breakdown. Delivery within our primary service area is included; extended locations may have delivery fees.

    Ready to Plan Your School Event?

    Orlando Amusements specializes in educational institution events, bringing professional entertainment, safety-first operations, and experienced service to Central Florida schools. Our understanding of school requirements, nonprofit pricing, and event expertise makes planning manageable while delivering memorable celebrations students love.

    Start Planning Your Event Today
    (407) 970-0253
     
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